Room guideChicago officeSimulated

We know

  • Laptop at the table doesn't show on Heron's screens. With Grace. Waiting for the vendor. Fix due within three working days.

Everything else in this space is working

12.03 Heron

Chicago office · Level 12 · 16 seats

Start a meeting

This room runs the call itself. You do not need your laptop.

  1. Add the room to the Google Calendar invite.
  2. Tap your meeting on the touch panel on the table.
  3. Tap Join. No invite? Tap Join with a code and type the code.
  1. Add the room to the Teams invite.
  2. Tap your meeting on the touch panel on the table.
  3. Tap Join. The room joins the Teams meeting as a guest, with its own camera and sound.
  1. Add the room to the Zoom invite.
  2. Tap your meeting on the touch panel on the table.
  3. Tap Join. The room joins the Zoom meeting as a guest, with its own camera and sound.
Something not workingTell us in two taps
Request somethingHelp, a change, or home office kitShare your screenUSB-C cable at the table, or wireless

The touch panel

On the table, closest to the screen.

  1. Tap the screen to wake it. The meetings booked in this room are listed.
  2. In a call, the buttons along the bottom mute the microphones, stop the camera and change the volume.
  3. Tap the red Leave button when you finish, so the room is ready for the next people.

Share your screen

USB-C cable at the table, or without a cable.

  1. Plug the USB-C cable at the table into your laptop.
  2. Your screen shows on the room screen in a few seconds.
  3. In a call, everyone in the meeting sees it too. Unplug to stop.

No cable? Join the same meeting on your laptop in Companion mode and tap Present now.

Booking panel by the door. It shows whether the room is free. Tap it to book the room now, or to check in to your booking.

Whiteboard camera. It can share the board into your call. Press the share button beside the board.

Access in this room

For hearing, sight and mobility. Tell the office team if anything here is not right.

  • Hearing loopSet your hearing aid to T. Tested 26 Jan 2026 to IEC 60118-4.
  • Assistive listeningReceivers and neck loops at the reception desk on this floor.
  • Live captionsIn a call, tap Captions on the touch panel. They show on the room screen.
  • Step-free accessLevel access from the lift, with room to turn at the table.

Last walked through on 20 Apr 2026. Checked by: Facilities, Chicago office, with the local AV technician. Made up for the demo.

Cameras and microphones

This room has a camera and microphones for video calls.

  • Picture and sound go only to the call in progress.
  • Nothing is recorded by the room. A call is recorded only when someone in it starts the recording.
  • It counts how many people are here, as a number. Fewer than 3 shows as "fewer than 3", so a count never says who was here.
  • It does not identify anyone.
  • People counts are kept as hourly room totals for 13 months, then deleted.

Never, in any room

  • Face recognition or speaker identification
  • Emotion, engagement or attention scoring
  • Recording from the room itself
  • Keeping or passing on a live camera feed

Meeting room cameras and microphones, Americas, PIA-AIG-2025-11. Approved by: Chief privacy officer, with the head of Workplace Technology. From Aigna's privacy records; made up for the demo, not legal advice.

About this room

9. Scaler for the whiteboard camera picture, Kramer VP-440H2 · Behind the display6. HDBaseT receiver at the display, Kramer EXT3-POE-XR-R · Behind the displayPlate A: Wall plate behind display 1. 4 Type B sockets, 2 data ports. Power 1: Display Power 2: HDBaseT receiver at the display Power 3: Scaler for the whiteboard camera picture Power 4: USB to HDMI converter for the whiteboard camera Data 1: Display Data 2: Video barPlate A: Wall plate behind display 1. 4 Type B sockets, 2 data ports. Power 1: Display Power 2: HDBaseT receiver at the display Power 3: Scaler for the whiteboard camera picture Power 4: USB to HDMI converter for the whiteboard camera Data 1: Display Data 2: Video bar10. USB to HDMI converter for the whiteboard camera, INOGENI U-CAM · Behind the display3. Video bar, Poly Studio X72 · Display wall1. Display (98 in shown) · Display wallPlate B: Wall plate behind display 2. 4 Type B sockets, 2 data ports. Power 5: Display Power 6: Video bar Power 7: spare Power 8: spare Data 3: Display Data 4: sparePlate B: Wall plate behind display 2. 4 Type B sockets, 2 data ports. Power 5: Display Power 6: Video bar Power 7: spare Power 8: spare Data 3: Display Data 4: spare2. Display (98 in shown) · Display wallPlate C: Floor box in the floor under the table. 2 Type B sockets, 2 data ports, 5 direct runs. Power 1: HDBaseT transmitter Power 2: spare Data 1: Touch controller Data 2: spare Direct run 1: HDBaseT link to the display wall Direct run 2: extra microphone (optional) Direct run 3: spare Direct run 4: spare Direct run 5: spare5. HDBaseT transmitter, Kramer EXT3-C-XR-T · Below the tablePlate E: Wall plate outside the door, behind the booking panel. 1 data port. Data 1: Scheduler panel11. Scheduler panel, Logitech Tap Scheduler · outside the doorPlate D: Floor box in the floor by the table. 2 Type B sockets. Power 1: spare Power 2: spareMarker board8. Whiteboard camera, Logitech Scribe · Wall8. Whiteboard camera, Logitech Scribe · Wall8. Whiteboard camera, Logitech Scribe · Wall4. Touch controller, Poly TC10 · On the desk4. Touch controller, Poly TC10 · On the desk7. Microphone, Poly Studio Expansion Microphone · On the desk1. Display12. Display28. Whiteboard camera83. Video bar34. Touch controller47. Microphone79. Scaler for the whiteboard camera picture, behind the display96. HDBaseT receiver at the display, behind the display610. USB to HDMI converter for the whiteboard camera, behind the display105. HDBaseT transmitter, below the table511. Scheduler panel, at the door11

Drawn to scale · 4.60 × 9.70 m, 44.6 m² · 16 seats · Outlets: Type A, B sockets; US plates, 70 mm wide and 46 mm more a gang; floor boxes with a 300 mm lid · Table 6.0 × 1.4 m (house choice)

Kind of space
Large meeting room
Office
Chicago office
Floor
Level 12
Seats
16

Still stuck? The Chicago office team can help.

Report a problemFor IT staff: this room in Keia Atlas