1Scope, room by room

From The design, version 1: each space's type and build option, with the changes the quote lists

2Deliverables

From Northlight's standard deliverables, counted from the design

• 9 units supplied, installed and set up across 5 rooms.
• A build sheet for each of the 9 units that has a setup guide, with every setting worked out for its room.
• An as-built record in Fenwater Health's Keia: the serial, MAC address and a photo of each position, sent as a reviewed change.
• The room test result for each room, and a handover Fenwater Health accepts room by room.

3Assumptions

From Northlight's standard terms, and the outlets each space type lists

• Focus room, desk and chair (1.12, 1.13, 1.14, 1.15): 2 power outlets and 2 data outlets in place in each room before the install day, as the space type lists them.
• Small meeting room, single display (1.20): 8 power outlets, 7 data outlets and 5 direct cable runs in place in each room before the install day, as the space type lists them.
• Work happens in normal hours, Monday to Friday, 08:00 to 17:00, with access to each room for a full day.
• Walls and ceilings take the mounts named in the design without extra fixings or making good.
• Existing cable containment can be reused; new containment is quoted separately.

4Exclusions

From Northlight's standard terms

• Building works, electrical works and new cable containment.
• Network changes beyond reserving addresses and patching the ports the design names.
• Meeting platform licences, which the client buys and assigns.
• Removing and disposing of the old kit, unless an option says so.

5What Fenwater Health does

From Northlight's standard terms, and the engagement (fenwater-northlight)

• Reserve an address and a switch port for every networked unit before the install day; the client's floor plans, addresses and switch ports never leave its Keia, so its team fills them in on the job.
• Buy and assign a meeting platform licence for each room system.
• Give access to every room on the booked days, and a named person to accept each room.

6Acceptance criteria

From Keia's verification: each model's setup guide and each space type's room test

• Each unit is read back against its setup guide: Dell Pro P conferencing monitor hub (P2726DEB / P3426WEB) (4 units); QMC display for meeting rooms and signage (1 unit); Studio X in Google Meet mode (1 unit); TC10 paired to its room system (1 unit); EXT3 extender pair (2 units).
• Each room test passes: every required device in the chosen option is recorded in the space and wired as the option says; every device has an active record in this space; every networked device has an address reservation and DNS records; meeting devices are online, paired and on standard firmware; the room resource exists with the right capacity and is linked to its devices.
• A room that fails is not accepted until it passes; an accepted snag has an owner and a date.

7Timeline

From The labour estimate (22.5 h) and Northlight's lead time, in working days from acceptance

8Change control

From Northlight's standard terms

• Any change to the scope is a new version of the quote, with the difference from the last one shown line by line.
• Once accepted, a change reaches the client's Keia as a reviewed change to the project, never as an edit.

9Price and payment

From The quote, version 1, and Northlight's standard terms

• Workmanship for 12 months from handover; equipment under each manufacturer's own warranty, handled by Northlight.
• Prices are in US dollars and exclude sales tax.