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This part is for Aigna staff
Vendors see their own installation and the device reference they need to build it: device types, setup guides and models. Everything else stays with Aigna.
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Projects, the schedule, planning, the work plan and the Lab. This demo has the Projects module switched off in Organisation settings.
Project PRJ-13AV refreshToronto officeSimulated
Toronto office video bar refresh
Deploy gate due 6 Nov · 8 open tasks, none waitingchecked just now
ScheduleSlipped, now on planProcure ended 4 days late. Deploy is due 6 Nov.
CostCA$5,200 in handCA$42,600 spent or ordered of CA$58,000 approved, CA$10,200 still estimated.
ScopeAs chartered3 spaces, av refresh; no change requests.
Next gateDeploy gatedue 6 NovAV and IT delivery engineer signs it off. Every space in the batch installed. Every space passes, or its snags are accepted.
Nothing stuckNo tasks or dependencies waiting on anything, and no open issues.
Timeline
3 Aug to 4 Dec, following the AV refresh playbook, version 1.4Today
PlannedActualPast the planGate, filled when signed off
Plan: what happened
Ended 14 Augon time
Three rooms, one visit from Chicago.
Handed onScope and budget line
Gate signed off by Tomás Varga, 14 Aug
Tasks in this phase
None recorded.
The gate, signed off by Programme manager
- Scope and budget agreed
- Batches fit the year plan
What the playbook says: 4 steps
- AV and IT delivery engineerPull the units past their years in service from the refresh plan
- Service manager, AVConfirm the current standard model for each position
- Project managerGroup spaces into batches that avoid busy weeks
- Programme managerBudget line and purchase request
Design: what happened
Ended 27 Aug1 days early
Like for like.
Handed onSwap sheet
Gate signed off by Sofia Reyes, 27 Aug
Tasks in this phase
Swap sheet for three roomsMarcus Lee · DoneThe gate, signed off by Service manager, AV
- Every swap is to the current standard
- No change to space types or wiring
What the playbook says: 3 steps
- AV and IT delivery engineerSwap sheet per space: position, old model, new model, hostname kept
- AV and IT delivery engineerCheck mounts, cables and power suit the new model
- AV and IT delivery engineerTake the configuration from the new model's configuration page
Procure: what happened
Ended 6 Oct4 days late
Addresses reserved by MAC before delivery this time.
Handed onPurchase orderAddress reservations
Gate signed off by David Okoro, 6 Oct
Tasks in this phase
Order units, mounts and a spareDavid Okoro · DoneReserve addresses by MAC before deliveryMarco Bianchi · DoneRecord serials on arrivalGrace Kim · DoneThe gate, signed off by Project manager
- Everything received
- Addresses reserved
What the playbook says: 3 steps
- Project managerOrder units, mounts and one spare per ten
- Network engineerSend MACs to the network team for address reservations before delivery
- On-site technicianRecord serials on arrival against the swap sheet
The Deploy board23 devices in 3 spaces, each through four steps. Tick each device's checklist, or hand it to the agent.6/23Provision6/23Install4/18Configure0/23CommissionOpen Deploy
Deploy: what happened
Open, due 6 Nov
Kestrel done; Heron and Curlew on the next visit.
- InstallDue 6 Nov
Tasks in this phase
Swap the video bar in KestrelGrace Kim · DoneSwap and provision the video bar in HeronNathan Cho · DoingSwap and provision the video bar in CurlewNathan Cho · To doCommission all three roomsMarcus Lee · To doProvision Heron's new video bar: asset record, DNS, device management and monitoringCamila Ortiz · DoingConfigure Heron's video bar and enrol it for Google MeetNathan Cho · To doProvision Curlew's new video barCamila Ortiz · To doConfigure Curlew's video bar in its setup orderNathan Cho · To doThe gate, signed off by AV and IT delivery engineer
- Every space in the batch installed
- Every space passes, or its snags are accepted
What the playbook says: 9 steps
- On-site technician · ProvisionRetire the old unit in the asset register the same day
- Integration vendor · ProvisionWhen a vendor does the swap: record serial and MAC for each position, with a label photo
- Project manager · InstallBook the space out
- On-site technician · InstallSwap the unit, keeping position and hostname
- AV and IT delivery engineer · ConfigureConfigure each device in its setup order, then set and verify its settings
- AV and IT delivery engineer · CommissionRun the verification for each space
- On-site technician · CommissionTest call on the room's meeting platform
- AV and IT delivery engineer · CommissionSnag list
- Integration vendor · CommissionWhen a vendor did the swap: fix snags on their work within five working days
Hand over: what happened
Not reached yet. Planned to end 15 Nov (the playbook allows 1 weeks).
Tasks in this phase
Hand overDavid Okoro · To doThe gate, signed off by Service manager, AV
- Records match what is in the spaces
What the playbook says: 2 steps
- Project managerHandover note to the service desk
- Project managerRedeploy or dispose of the old units
Closed: what happened
Not reached yet. Planned to end 4 Dec (the playbook allows - weeks).
Tasks in this phase
None recorded.
The gate, signed off by Programme manager
- Lessons captured
What the playbook says: 1 step
- Project managerFeed what was learned back into this playbook
Spaces
People and time
TVTomás VargaProgramme manager3 of 6 h · Year plan and budget
DODavid OkoroProject manager18 of 36 h · Dates, bookings and handover
MLMarcus LeeLead engineer16 of 28 h · Swap sheets and commissioning
GKGrace KimTechnician8 of 8 h · Swapped Kestrel and recorded the serials; travelled from Chicago
NCNathan ChoTechnician0 of 22 h · Swaps Heron and Curlew at the Toronto office
COCamila OrtizEngineer1 of 4 h · Provisions Heron and Curlew before they are unboxed
MBMarco BianchiNetwork engineer3 of 3 h · Reservations by MAC
SRSofia ReyesService owner (sign-off)2 of 3 h · Standard model
Budget
CA$58,000approved
- Spent
- CA$0
- Ordered, not yet paid
- CA$42,600
- Still an estimate
- CA$10,200
- Left if all goes to plan
- CA$5,200
To do6
Doing2
Waiting on0
Done5
Swap sheet for three roomsDesign27 Aug
Order units, mounts and a spareProcure4 Sept
Reserve addresses by MAC before deliveryProcure25 Sept
Record serials on arrivalProcure6 Oct
Provision Heron's new video bar: asset record, DNS, device management and monitoringDeploy · 7.02 HeronDue 21 Oct
Swap and provision the video bar in HeronDeploy · 7.02 HeronDue 22 Oct
Configure Heron's video bar and enrol it for Google MeetDeploy · 7.02 HeronDue 23 Oct
Provision Curlew's new video barDeploy · 7.03 CurlewDue 27 Oct
Swap and provision the video bar in CurlewDeploy · 7.03 CurlewDue 29 Oct
Configure Curlew's video bar in its setup orderDeploy · 7.03 CurlewDue 30 Oct
Commission all three roomsDeployDue 5 Nov
Swap the video bar in KestrelDeploy · 7.01 Kestrel15 Oct
Hand overHand overDue 27 Nov
Archived tasks 0
Assign to
Risks (might happen), issues (have happened), decisions and dependencies, in one place. Open first.
No risks, issues, decisions or dependencies on record for this project.
A change to what the project delivers. Anyone on the project can propose one; the approver decides, and the log keeps who and when.
No change requests. The scope is as chartered.
Agents only propose; a person accepts a proposal as a task before anything changes. What the agents do