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Vendor access
This part is for Aigna staff
Vendors see their own installation and the device reference they need to build it: device types, setup guides and models. Everything else stays with Aigna.
Go to your installationModule
Projects is switched off
Projects, the schedule, planning, the work plan and the Lab. This demo has the Projects module switched off in Organisation settings.
Project PRJ-10Custom designChicago officeSimulated
Chicago office hybrid rooms
Hand over gate due 30 Oct · 3 open tasks, none waitingchecked just now
ScheduleSlipped, now on planDesign ended 7 days late; Deploy ended 6 days late. Hand over is due 30 Oct.
CostUS$7,500 in handUS$80,500 spent or ordered of US$96,000 approved, US$8,000 still estimated.
ScopeAs chartered2 spaces, custom design; no change requests.
Next gateHand over gatedue 30 OctService manager, AV signs it off. Records and guide complete.
Nothing stuckNo tasks or dependencies waiting on anything, and no open issues.
Timeline
27 Apr to 13 Nov, following the Custom room design playbook, version 1.1Today
PlannedActualPast the planGate, filled when signed off
Plan: what happened
Ended 7 May1 days early
Two rooms chosen from meeting-quality complaints.
Handed onScope
Gate signed off by Tomás Varga, 7 May
Tasks in this phase
Survey both rooms and the ceilingMarcus Lee · Done · fix capturedThe gate, signed off by Programme manager
- Brief and budget agreed
What the playbook says: 2 steps
- Project managerBrief with the people who will use the room
- AV and IT delivery engineerPick the space types it builds on
Design: what happened
Ended 19 Jun7 days late
Design adds a second camera and two ceiling microphones per room; one extra week for a ceiling survey.
Handed onDesign drawingsSignal route per room
Gate signed off by Sofia Reyes, 19 Jun
Tasks in this phase
Draft the design and signal routesMarcus Lee · DoneThe gate, signed off by Service manager, AV
- Design signed off
- Lab tests passed
What the playbook says: 4 steps
- AV and IT delivery engineerCustom design and signal routes
- Innovation engineerTest anything new in the Lab
- Service manager, AVCheck the design against the house standard
- Integration vendorVendor site survey and a review of the design
Procure: what happened
Ended 22 Jul2 days early
All kit received on time.
Handed onPurchase orderSerials on arrival
Gate signed off by David Okoro, 22 Jul
Tasks in this phase
Order cameras, microphones and cablesDavid Okoro · DoneBring AV ports live on the floor switchMarco Bianchi · DoneThe gate, signed off by Project manager
- Everything ordered
What the playbook says: 1 step
- Project managerOrders, including building works
The Deploy board18 devices in 2 spaces, each through four steps. Tick each device's checklist, or hand it to the agent.18/18Provision18/18Install15/15Configure18/18CommissionOpen Deploy
Deploy: what happened
Ended 15 Oct6 days late
Ceiling microphones needed a second visit for tile cut-outs. Both rooms pass. Microphone levels tuned after a test call from Dublin.
Handed onInstall record per roomVerification resultsSnag list
Gate signed off by Marcus Lee, 15 Oct
- InstallEnded 17 Sept, signed off by Marcus Lee
- CommissionEnded 15 Oct, signed off by Marcus Lee
Tasks in this phase
Install cameras and ceiling microphones in Barn OwlGrace Kim · DoneInstall cameras and ceiling microphones in OystercatcherGrace Kim · DoneCommission both rooms with a test callMarcus Lee · Done · fix capturedThe gate, signed off by AV and IT delivery engineer
- Installed to the design
- Every mode passes
What the playbook says: 6 steps
- Integration vendor · ProvisionVendor installs to the design; record serial and MAC for each position, with a label photo
- Project manager · InstallBuilding works
- On-site technician · InstallInstall to the design
- Integration vendor · ConfigureVendor tunes microphones and cameras with the delivery engineer on a test call
- AV and IT delivery engineer · CommissionVerification in every mode the room has
- Project manager · CommissionTrial week with the people who use it
Hand over: what happened
Open, due 30 Oct
Handover pack drafted; training session for the service desk booked.
Tasks in this phase
Fix the back-row microphone level in OystercatcherGrace Kim · DoingHandover pack and service desk sessionDavid Okoro · To doRedeploy the old camerasDavid Okoro · To doThe gate, signed off by Service manager, AV
- Records and guide complete
What the playbook says: 3 steps
- AV and IT delivery engineerOne-page guide for the room
- Project managerHandover to the service desk
- Integration vendorAs-built drawings and control programming files from the vendor
Closed: what happened
Not reached yet. Planned to end 13 Nov (the playbook allows - weeks).
Tasks in this phase
None recorded.
The gate, signed off by Programme manager
- Decision recorded
What the playbook says: 1 step
- Service manager, AVDecide whether this should become a space type
Spaces
People and time
TVTomás VargaProgramme manager9 of 10 h · Sequenced it with the Chicago lease work
DODavid OkoroProject manager54 of 60 h · Dates, vendor access and the handover
MLMarcus LeeLead engineer66 of 70 h · Design, signal routes, commissioning
GKGrace KimTechnician46 of 48 h · Installs and verification
MBMarco BianchiNetwork engineer10 of 10 h · AV VLAN ports
SRSofia ReyesService owner (sign-off)7 of 8 h · Design sign-off
Budget
US$96,000approved
- Spent
- US$56,500
- Ordered, not yet paid
- US$24,000
- Still an estimate
- US$8,000
- Left if all goes to plan
- US$7,500
To do2
Doing1
Waiting on0
Done7
Survey both rooms and the ceilingPlan5 Jun
Draft the design and signal routesDesign19 Jun
Order cameras, microphones and cablesProcure26 Jun
Bring AV ports live on the floor switchProcure22 Jul
Install cameras and ceiling microphones in Barn OwlDeploy · 12.08 Barn Owl10 Sept
Install cameras and ceiling microphones in OystercatcherDeploy · 13.01 Oystercatcher17 Sept
Commission both rooms with a test callDeploy15 Oct
Fix the back-row microphone level in OystercatcherHand over · 13.01 OystercatcherDue 23 Oct
Handover pack and service desk sessionHand overDue 30 Oct
Redeploy the old camerasHand overDue 6 Nov
Archived tasks 0
Assign to
Risks (might happen), issues (have happened), decisions and dependencies, in one place. Open first.
No risks, issues, decisions or dependencies on record for this project.
A change to what the project delivers. Anyone on the project can propose one; the approver decides, and the log keeps who and when.
No change requests. The scope is as chartered.
Agents only propose; a person accepts a proposal as a task before anything changes. What the agents do