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Vendor access
This part is for Aigna staff
Vendors see their own installation and the device reference they need to build it: device types, setup guides and models. Everything else stays with Aigna.
Go to your installationModule
Projects is switched off
Projects, the schedule, planning, the work plan and the Lab. This demo has the Projects module switched off in Organisation settings.
Project PRJ-15Custom designDublin officeSimulated
Dublin office divisible town hall
Design gate due 13 Nov · 1 task waiting on somethingchecked just now
ScheduleOn planDesign is due 13 Nov; target 19 Mar.
Cost€0 in hand€128,000 spent or ordered of €235,000 approved, €107,000 still estimated.
ScopeAs chartered2 spaces, custom design; no change requests.
Next gateDesign gatedue 13 NovService manager, AV signs it off. Design signed off. Lab tests passed.
Timeline
22 Sept to 19 Mar, following the Custom room design playbook, version 1.1Today
PlannedActualPast the planGate, filled when signed off
Plan: what happened
Ended 2 Octon time
Agreed the room must work as two rooms or one, with no extra touch panel.
Handed onBriefBudget line
Gate signed off by Tomás Varga, 2 Oct
Tasks in this phase
Agree how the room splits and joinsRuth Kelly · DoneThe gate, signed off by Programme manager
- Brief and budget agreed
What the playbook says: 2 steps
- Project managerBrief with the people who will use the room
- AV and IT delivery engineerPick the space types it builds on
Design: what happened
Open, due 13 Nov
Draft design and signal routes under way; partition sensor in the Lab.
Tasks in this phase
Draft the custom design and its signal routesAnna Byrne · DoingTry the partition sensor in the LabNora Walsh · DoingCheck the design against the house standardSofia Reyes · To doFacilities quote for the moving wallRuth Kelly · Waiting onThe gate, signed off by Service manager, AV
- Design signed off
- Lab tests passed
What the playbook says: 4 steps
- AV and IT delivery engineerCustom design and signal routes
- Innovation engineerTest anything new in the Lab
- Service manager, AVCheck the design against the house standard
- Integration vendorVendor site survey and a review of the design
Procure: what happened
Not reached yet. Planned to end 6 Jan (the playbook allows 4 to 8 weeks).
Tasks in this phase
None recorded.
The gate, signed off by Project manager
- Everything ordered
What the playbook says: 1 step
- Project managerOrders, including building works
The Deploy board20 devices in 2 spaces, each through four steps. Tick each device's checklist, or hand it to the agent.0/20Provision0/20Install0/17Configure0/20CommissionOpen Deploy
Deploy: what happened
Not reached yet. Planned to end 20 Feb (the playbook allows 4 to 6 weeks).
Tasks in this phase
None recorded.
The gate, signed off by AV and IT delivery engineer
- Installed to the design
- Every mode passes
What the playbook says: 6 steps
- Integration vendor · ProvisionVendor installs to the design; record serial and MAC for each position, with a label photo
- Project manager · InstallBuilding works
- On-site technician · InstallInstall to the design
- Integration vendor · ConfigureVendor tunes microphones and cameras with the delivery engineer on a test call
- AV and IT delivery engineer · CommissionVerification in every mode the room has
- Project manager · CommissionTrial week with the people who use it
Hand over: what happened
Not reached yet. Planned to end 1 Mar (the playbook allows 1 weeks).
Tasks in this phase
None recorded.
The gate, signed off by Service manager, AV
- Records and guide complete
What the playbook says: 3 steps
- AV and IT delivery engineerOne-page guide for the room
- Project managerHandover to the service desk
- Integration vendorAs-built drawings and control programming files from the vendor
Closed: what happened
Not reached yet. Planned to end 19 Mar (the playbook allows - weeks).
Tasks in this phase
None recorded.
The gate, signed off by Programme manager
- Decision recorded
What the playbook says: 1 step
- Service manager, AVDecide whether this should become a space type
Spaces
People and time
TVTomás VargaProgramme manager3 of 10 h · Holds the budget and the landlord conversation
RKRuth KellyProject manager9 of 50 h · Runs dates, facilities and the moving-wall contractor
ABAnna ByrneLead engineer22 of 70 h · Designs the room and its split and join signal routes
NWNora WalshLab testing14 of 30 h · Tests the partition sensor and the joined-room audio in the Lab
LDLiam DoyleTechnician0 of 20 h · Checks the install and runs the verification
LFLena FischerVendor installer8 of 60 h · Details the design with Anna, then installs it
SRSofia ReyesService owner (sign-off)1 of 8 h · Signs off the custom design against the standard
Budget
€235,000approved
- Spent
- €0
- Ordered, not yet paid
- €128,000
- Still an estimate
- €107,000
- Left if all goes to plan
- €0
To do1
Doing2
Waiting on1
Done1
Agree how the room splits and joinsPlan2 Oct
Draft the custom design and its signal routesDesignDue 30 Oct
Try the partition sensor in the LabDesignDue 30 Oct
Check the design against the house standardDesignDue 6 Nov
Facilities quote for the moving wallDesignDue 6 Nov
Archived tasks 0
Assign to
Risks (might happen), issues (have happened), decisions and dependencies, in one place. Open first: 2 open.
DependencyLandlord approval for the moving wallFacilities cannot quote until the landlord agrees to the structural change.T-1505 Facilities quote for the moving wallRKRuth Kellyby 6 NovWaiting
RiskTwo rooms out of service for the whole buildCurlew and Whooper Swan close together for about six weeks; the year plan needs the dates before booking freezes.RKRuth Kellyby 23 NovWatching
A change to what the project delivers. Anyone on the project can propose one; the approver decides, and the log keeps who and when.
No change requests. The scope is as chartered.
Agents only propose; a person accepts a proposal as a task before anything changes. What the agents do