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Vendor access
This part is for Aigna staff
Vendors see their own installation and the device reference they need to build it: device types, setup guides and models. Everything else stays with Aigna.
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Projects is switched off
Projects, the schedule, planning, the work plan and the Lab. This demo has the Projects module switched off in Organisation settings.
Project PRJ-19Comms room refreshMelbourne officeSimulated
Melbourne office IDF switch refresh
Procure gate due 6 Nov · 1 task waiting on somethingchecked just now
ScheduleOn planProcure is due 6 Nov; target 1 Jan.
CostA$3,300 in handA$52,500 spent or ordered of A$61,000 approved, A$5,200 still estimated.
ScopeAs chartered3 spaces, comms room refresh; no change requests.
Next gateProcure gatedue 6 NovProject manager signs it off. Everything received and pre-staged.
Timeline
10 Aug to 1 Jan, following the Comms room refresh playbook, version 1.3Today
PlannedActualPast the planGate, filled when signed off
Plan: what happened
Ended 21 Augon time
Two switches past their support dates.
Handed onScope
Gate signed off by Tomás Varga, 21 Aug
Tasks in this phase
None recorded.
The gate, signed off by Service manager, IT infrastructure
- Scope and window agreed
- Change request raised
What the playbook says: 4 steps
- Network engineerFind the switches past vendor support
- Service manager, IT infrastructureChoose the model from the infrastructure standard
- Project managerPick a change window, usually a weekend
- Project managerRaise the change request
Design: what happened
Ended 17 Sept1 days early
Port map for every room; AV VLAN unchanged.
Handed onPort map
Gate signed off by Declan Moore, 17 Sept
Tasks in this phase
List every AV device's port and VLANMei Tan · DonePort map and cutover planMarco Bianchi · DoneThe gate, signed off by Service manager, IT infrastructure
- Port map and rollback plan approved
- AV devices listed
What the playbook says: 5 steps
- Network engineerPort audit: what is on each port, its VLAN and power draw
- Network engineerPort map from old switch to new
- AV and IT delivery engineerList every AV device affected and how to check it
- Network engineerRack elevation, power and UPS check
- Network engineerRollback plan
Procure: what happened
Open, due 6 Nov
Switches ordered; console server on backorder.
Tasks in this phase
Order switches, optics and the console serverHana Mori · DoneChase the console server backorderHana Mori · Waiting onPre-stage the switch configurationFarah Idris · To doThe gate, signed off by Project manager
- Everything received and pre-staged
What the playbook says: 3 steps
- Project managerOrder switches, optics and patch leads
- Network engineerPre-stage the configuration in the Lab
- On-site technicianLabel every port before the cutover
The Deploy board20 devices in 3 spaces, each through four steps. Tick each device's checklist, or hand it to the agent.0/20Provision0/20Install0/17Configure0/20CommissionOpen Deploy
Deploy: what happened
Not reached yet. Planned to end 20 Nov (the playbook allows One weekend, then 1).
Tasks in this phase
Cutover weekendFarah Idris · To doRe-verify every AV room after the cutoverRuby Chen · To doThe gate, signed off by Network engineer and Service manager, IT infrastructure
- Every port moved and up
- Every device back and monitored
What the playbook says: 7 steps
- Integration vendor · ProvisionWhen a vendor racks the equipment: record serial and MAC for each unit, with a label photo
- Project manager · InstallFreeze changes on the affected floors
- Network engineer · InstallCut over port by port from the map
- Network engineer · InstallRoll back if the checks fail
- Network engineer · ConfigureLoad the pre-staged configuration and verify each port against the map
- AV and IT delivery engineer · CommissionRe-verify every AV room on the list
- Network engineer · CommissionCheck monitoring sees every device
Hand over: what happened
Not reached yet. Planned to end 4 Dec (the playbook allows 1 weeks).
Tasks in this phase
None recorded.
The gate, signed off by Service manager, IT infrastructure
- Records match the racks
What the playbook says: 2 steps
- Network engineerUpdate the as-built rack and port records
- Project managerRetire the old switches
Closed: what happened
Not reached yet. Planned to end 1 Jan (the playbook allows - weeks).
Tasks in this phase
None recorded.
The gate, signed off by Programme manager
- Lessons captured
What the playbook says: 1 step
- Project managerFeed what was learned back into this playbook
Spaces
People and time
TVTomás VargaProgramme manager2 of 4 h · Budget
HMHana MoriProject manager12 of 28 h · Cutover weekend and bookings
MBMarco BianchiNetwork engineer18 of 18 h · Switch design and port map
FIFarah IdrisNetwork engineer0 of 42 h · Pre-stages the switch and runs the cutover
MTMei TanEngineer4 of 12 h · Lists every AV port and VLAN
RCRuby ChenTechnician0 of 16 h · On site for the cutover
DMDeclan MooreService owner (sign-off)3 of 6 h · Network sign-off
Budget
A$61,000approved
- Spent
- A$0
- Ordered, not yet paid
- A$52,500
- Still an estimate
- A$5,200
- Left if all goes to plan
- A$3,300
To do3
Doing0
Waiting on1
List every AV device's port and VLANDesign11 Sept
Port map and cutover planDesign17 Sept
Chase the console server backorderProcureDue 30 Oct
Pre-stage the switch configurationProcureDue 6 Nov
Order switches, optics and the console serverProcure2 Oct
Cutover weekendDeployDue 12 Dec
Re-verify every AV room after the cutoverDeployDue 14 Dec
Archived tasks 0
Assign to
Risks (might happen), issues (have happened), decisions and dependencies, in one place. Open first.
No risks, issues, decisions or dependencies on record for this project.
A change to what the project delivers. Anyone on the project can propose one; the approver decides, and the log keeps who and when.
No change requests. The scope is as chartered.