Viewing as , ,
Vendor access
This part is for Aigna staff
Vendors see their own installation and the device reference they need to build it: device types, setup guides and models. Everything else stays with Aigna.
Go to your installationModule
Projects is switched off
Projects, the schedule, planning, the work plan and the Lab. This demo has the Projects module switched off in Organisation settings.
Project PRJ-20Home and remote kitRemote EMEASimulated
New starters' home offices, October
Deploy gate due 2 Nov · 8 open tasks, none waitingchecked just now
ScheduleOn planDeploy is due 2 Nov; target 6 Nov.
Cost€400 in hand€6,400 spent or ordered of €9,000 approved, €2,200 still estimated.
ScopeAs chartered4 spaces, home and remote kit; no change requests.
Next gateDeploy gatedue 2 NovAV and IT delivery engineer signs it off. Every home office installed. Every test call passes.
Nothing stuckNo tasks or dependencies waiting on anything, and no open issues.
Timeline
28 Sept to 6 Nov, following the Home and remote kit playbook, version 1.0Today
PlannedActualPast the planGate, filled when signed off
Plan: what happened
Ended 2 Octon time
Four new starters working from home: Drogheda, Reading, Guildford and Malmö.
Handed onStart dates
Gate signed off by Katya Novak, 2 Oct
Tasks in this phase
None recorded.
The gate, signed off by Programme manager
- People
- dates and budget agreed
What the playbook says: 3 steps
- Project managerCollect each person's start date and country
- Project managerCheck the store for kits, and work out the shortfall
- Programme managerBudget line and purchase request
Design: what happened
Ended 5 Octon time
Everyone gets the USB-C monitor option: their laptops are Mac and Windows.
Handed onOption per home office
Gate signed off by Anna Byrne, 5 Oct
Tasks in this phase
None recorded.
The gate, signed off by Service manager, AV
- Every option is to the standard
What the playbook says: 3 steps
- AV and IT delivery engineerPick the home office option for each person, from the remote-home space type
- AV and IT delivery engineerCheck the plug type and power for each country
- Project managerDecide who sets up on site and who is talked through it on a call
Procure: what happened
Ended 16 Octon time
Kits taken from the Dublin IT store and topped up from the supplier.
Handed onSerials on arrival
Gate signed off by Katya Novak, 16 Oct
The gate, signed off by Project manager
- Every kit received
What the playbook says: 2 steps
- Project managerTake kits from the store and order the shortfall
- On-site technicianRecord serials on arrival
The Deploy board9 devices in 4 spaces, each through four steps. Tick each device's checklist, or hand it to the agent.0/9Provision0/9Install0/9Configure0/9CommissionOpen Deploy
Deploy: what happened
Open, due 2 Nov
Kits provisioned this week; installs at home from 6 October.
- ProvisionDue 21 Oct
- InstallDue 29 Oct
- ConfigureDue 30 Oct
- CommissionDue 2 Nov
Tasks in this phase
Provision the four kits before they ship: asset records, device management and monitoring for each gatewayAnna Byrne · DoingSet up Drogheda home office 2 at the new starter's homeLiam Doyle · To doSet up Reading home office 3 at the new starter's homeTom Ashby · To doSet up Guildford home office 2 at the new starter's homeTom Ashby · To doTalk the Malmö new starter through setting up their kitAnna Byrne · To doConfigure the four gateways from device managementAnna Byrne · To doCommission each home office with a test callAnna Byrne · To doThe gate, signed off by AV and IT delivery engineer
- Every home office installed
- Every test call passes
What the playbook says: 7 steps
- AV and IT delivery engineer · ProvisionCreate the asset records and the home offices, and enrol each gateway in device management, before the kit ships
- Network engineer · ProvisionAdd each gateway to monitoring
- Project manager · InstallShip each kit by courier with the return label, or hand it to the technician
- On-site technician · InstallSet up at the person's home, or talk them through it on a call
- AV and IT delivery engineer · ConfigureConfigure each gateway from device management once it is online
- AV and IT delivery engineer · CommissionCommission each home office with a test call
- AV and IT delivery engineer · CommissionSnag list, and a follow-up call for anyone who needs one
Hand over: what happened
Not reached yet. Planned to end 7 Nov (the playbook allows Under 1 weeks).
Tasks in this phase
Hand over to the service deskKatya Novak · To doThe gate, signed off by Service manager, AV
- Records match the home offices
What the playbook says: 2 steps
- Project managerHandover note to the service desk: who has which kit, in which home office
- Service desk analystTell each person how to report a fault and how to return the kit
Closed: what happened
Not reached yet. Planned to end 10 Nov (the playbook allows - weeks).
Tasks in this phase
None recorded.
The gate, signed off by Programme manager
- Lessons captured
What the playbook says: 1 step
- Project managerFeed what was learned back into this playbook
Spaces
People and time
KNKatya NovakProject manager7 of 16 h · Dates with each new starter, shipping and the handover
ABAnna ByrneLead engineer4 of 14 h · Chooses each option, provisions and configures the gateways, commissions each home office
LDLiam DoyleTechnician0 of 4 h · Sets up the Drogheda home office
TATom AshbyTechnician0 of 8 h · Sets up the Reading and Guildford home offices
Budget
€9,000approved
- Spent
- €0
- Ordered, not yet paid
- €6,400
- Still an estimate
- €2,200
- Left if all goes to plan
- €400
To do7
Doing1
Waiting on0
Provision the four kits before they ship: asset records, device management and monitoring for each gatewayDeployDue 21 Oct
Set up Drogheda home office 2 at the new starter's homeDeploy · Drogheda home office 2Due 27 Oct
Set up Reading home office 3 at the new starter's homeDeploy · Reading home office 3Due 28 Oct
Set up Guildford home office 2 at the new starter's homeDeploy · Guildford home office 2Due 29 Oct
Talk the Malmö new starter through setting up their kitDeploy · Malmö home office 3Due 29 Oct
Configure the four gateways from device managementDeployDue 30 Oct
Commission each home office with a test callDeployDue 2 Nov
Hand over to the service deskHand overDue 6 Nov
Archived tasks 0
Assign to
Risks (might happen), issues (have happened), decisions and dependencies, in one place. Open first.
No risks, issues, decisions or dependencies on record for this project.
A change to what the project delivers. Anyone on the project can propose one; the approver decides, and the log keeps who and when.
No change requests. The scope is as chartered.