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Vendor access
This part is for Aigna staff
Vendors see their own installation and the device reference they need to build it: device types, setup guides and models. Everything else stays with Aigna.
Go to your installationModule
Projects is switched off
Projects, the schedule, planning, the work plan and the Lab. This demo has the Projects module switched off in Organisation settings.
Project PRJ-18Custom designTokyo officeSimulated
Tokyo office hybrid meeting rooms
Design gate due 30 Oct · 3 open tasks, none waitingchecked just now
ScheduleOn planDesign is due 30 Oct; target 16 Apr.
CostJP¥0 in handJP¥0 spent or ordered of JP¥14,500,000 approved, JP¥14,500,000 still estimated.
ScopeAs chartered2 spaces, custom design; no change requests.
Next gateDesign gatedue 30 OctService manager, AV signs it off. Design signed off. Lab tests passed.
Nothing stuckNo tasks or dependencies waiting on anything, and no open issues.
Timeline
14 Sept to 16 Apr, following the Custom room design playbook, version 1.1Today
PlannedActualPast the planGate, filled when signed off
Plan: what happened
Ended 25 Septon time
Two rooms; Northlight AV chosen for install.
Handed onScope
Gate signed off by Tomás Varga, 25 Sept
Tasks in this phase
Survey both rooms and the ceilingKenji Sato · DoneThe gate, signed off by Programme manager
- Brief and budget agreed
What the playbook says: 2 steps
- Project managerBrief with the people who will use the room
- AV and IT delivery engineerPick the space types it builds on
Design: what happened
Open, due 30 Oct
Draft design shared; waiting on a ceiling survey for microphone positions.
Tasks in this phase
Draft the design and signal routesMei Tan · DoingVendor site survey and design reviewSam Okafor · To doDesign sign-offSofia Reyes · To doThe gate, signed off by Service manager, AV
- Design signed off
- Lab tests passed
What the playbook says: 4 steps
- AV and IT delivery engineerCustom design and signal routes
- Innovation engineerTest anything new in the Lab
- Service manager, AVCheck the design against the house standard
- Integration vendorVendor site survey and a review of the design
Procure: what happened
Not reached yet. Planned to end 10 Jan (the playbook allows 4 to 8 weeks).
Tasks in this phase
None recorded.
The gate, signed off by Project manager
- Everything ordered
What the playbook says: 1 step
- Project managerOrders, including building works
The Deploy board16 devices in 2 spaces, each through four steps. Tick each device's checklist, or hand it to the agent.0/16Provision0/16Install0/14Configure0/16CommissionOpen Deploy
Deploy: what happened
Not reached yet. Planned to end 11 Mar (the playbook allows 4 to 6 weeks).
Tasks in this phase
None recorded.
The gate, signed off by AV and IT delivery engineer
- Installed to the design
- Every mode passes
What the playbook says: 6 steps
- Integration vendor · ProvisionVendor installs to the design; record serial and MAC for each position, with a label photo
- Project manager · InstallBuilding works
- On-site technician · InstallInstall to the design
- Integration vendor · ConfigureVendor tunes microphones and cameras with the delivery engineer on a test call
- AV and IT delivery engineer · CommissionVerification in every mode the room has
- Project manager · CommissionTrial week with the people who use it
Hand over: what happened
Not reached yet. Planned to end 23 Mar (the playbook allows 1 weeks).
Tasks in this phase
None recorded.
The gate, signed off by Service manager, AV
- Records and guide complete
What the playbook says: 3 steps
- AV and IT delivery engineerOne-page guide for the room
- Project managerHandover to the service desk
- Integration vendorAs-built drawings and control programming files from the vendor
Closed: what happened
Not reached yet. Planned to end 16 Apr (the playbook allows - weeks).
Tasks in this phase
None recorded.
The gate, signed off by Programme manager
- Decision recorded
What the playbook says: 1 step
- Service manager, AVDecide whether this should become a space type
Spaces
People and time
TVTomás VargaProgramme manager2 of 6 h · Fits it in the year plan
HMHana MoriProject manager10 of 48 h · Dates, vendor access
MTMei TanLead engineer20 of 64 h · Design and signal routes
KSKenji SatoTechnician4 of 40 h · Survey and installs
SOSam OkaforVendor installer0 of 60 h · Installation by Northlight AV
SRSofia ReyesService owner (sign-off)1 of 6 h · Design sign-off
Budget
JP¥14,500,000approved
- Spent
- JP¥0
- Ordered, not yet paid
- JP¥0
- Still an estimate
- JP¥14,500,000
- Left if all goes to plan
- JP¥0
To do2
Doing1
Waiting on0
Done1
Survey both rooms and the ceilingPlan9 Oct
Draft the design and signal routesDesignDue 23 Oct
Vendor site survey and design reviewDesignDue 27 Oct
Design sign-offDesignDue 30 Oct
Archived tasks 0
Assign to
Risks (might happen), issues (have happened), decisions and dependencies, in one place. Open first.
No risks, issues, decisions or dependencies on record for this project.
A change to what the project delivers. Anyone on the project can propose one; the approver decides, and the log keeps who and when.
No change requests. The scope is as chartered.