Viewing as , ,
Vendor access
This part is for Aigna staff
Vendors see their own installation and the device reference they need to build it: device types, setup guides and models. Everything else stays with Aigna.
Go to your installationModule
Projects is switched off
Projects, the schedule, planning, the work plan and the Lab. This demo has the Projects module switched off in Organisation settings.
Project PRJ-14New officeJuneau officeSimulated
Juneau office fit-out
Deploy gate due 23 Oct · 1 task waiting on somethingchecked just now
ScheduleSlipped, now on planPlan ended 14 days late; Design ended 7 days late; Procure ended 7 days late. Deploy is due 23 Oct.
CostUS$23,000 in handUS$357,000 spent or ordered of US$410,000 approved, US$30,000 still estimated.
Scope1 change request waitingSecond signage player in reception: Ruth Kelly decides.
Next gateDeploy gatedue 23 OctAV and IT delivery engineer signs it off. Everything installed to the design. Vendor records checked.
Timeline
23 Feb to 6 Nov, following the New office build playbook, version 2.1Today
PlannedActualPast the planGate, filled when signed off
Plan: what happened
Ended 3 Apr14 days late
Lease signed; floor surveyed; space types agreed for all six rooms and the desk area.
Handed onFloor surveySpace type scheduleBudgetISP circuit order
Gate signed off by Tomás Varga, 3 Apr
Tasks in this phase
Survey the floor and confirm space typesAnna Byrne · DoneThe gate, signed off by Head of AV and IT
- Budget and dates approved
- Circuit ordered
- Every space has a space type
What the playbook says: 6 steps
- Network engineerOrder the internet circuit
- AV and IT delivery engineerFloor survey with facilities and the landlord
- AV and IT delivery engineerSpace type schedule: every space gets a space type
- Network engineerComms room: space, power and cooling agreed with facilities
- Programme managerBudget and programme dates
- Project managerChoose the AV vendor
Design: what happened
Ended 15 May7 days late
Room designs, signal routes and the comms room layout signed off by both service managers.
Handed onRoom designsRack elevation for the comms roomCable scheduleVendor scope of works
Gate signed off by Sofia Reyes, 15 May
Tasks in this phase
None recorded.
The gate, signed off by Service manager, AV and Service manager, IT infrastructure
- AV design signed off
- Network design signed off
- Vendor scope agreed
What the playbook says: 8 steps
- AV and IT delivery engineerRoom designs from their space types
- AV and IT delivery engineerSignal routes and cable schedule
- Network engineerRack elevations for the MDF and each IDF
- Network engineerAddress plan and VLANs
- Project managerContainment, power and wall backing for display walls
- Project managerVendor scope of works
- Innovation engineerLab-check any model that is not yet in the standard
- Integration vendorVendor site survey and a review of the design
Procure: what happened
Ended 10 Jul7 days late
Everything ordered through Northlight AV; the ISP circuit took 11 weeks against 8 planned.
Handed onPurchase ordersVendor programmeDelivery schedule
Gate signed off by Ruth Kelly, 10 Jul
Tasks in this phase
None recorded.
The gate, signed off by Project manager
- Everything ordered
- Vendor programme agreed
What the playbook says: 5 steps
- Project managerPurchase orders
- Project managerVendor programme of works
- AV and IT delivery engineerPrepare calendar room accounts and device management enrolment
- Network engineerSwitches pre-staged in the Lab
- Integration vendorVendor confirms delivery dates and sends serials and MACs before delivery
The Deploy board18 devices in 6 spaces, each through four steps. Tick each device's checklist, or hand it to the agent.9/18Provision10/18Install6/16Configure0/18CommissionOpen Deploy
Deploy: what happened
Open, due 23 Oct
Installed a week late after the circuit delay; the vendor recorded serials and MACs as they went. Two rooms done, two under way, one snag open.
Handed onVendor install recordsAs-built cable schedulePhotos per position
- InstallEnded 25 Sept, signed off by Anna Byrne
- CommissionDue 23 Oct
Tasks in this phase
Build the comms room and bring switch ports liveMarco Bianchi · DonePower and data at the display wallsRuth Kelly · DoneRecord serials and MACs for every positionSam Okafor · Done · fix capturedCommission Heron and fix the framing snagAnna Byrne · DoingCommission WrenAnna Byrne · To doPrinter on the network and in the print queueAnna Byrne · Waiting onFlex desks docked and testedNora Walsh · To doConfigure Wren's devices in their setup orderSam Okafor · DoingProvision the flex desk docks and monitors in the asset registerNora Walsh · To doCommission Focus 2.04 and Focus 2.05Anna Byrne · To doCommission the flex desksNora Walsh · To doThe gate, signed off by AV and IT delivery engineer
- Everything installed to the design
- Vendor records checked
- Every space passes, or its snags are accepted
What the playbook says: 11 steps
- Integration vendor · ProvisionRecord serial and MAC for each position, with a label photo
- Integration vendor · InstallCabling and containment
- Network engineer · InstallComms room built and switches live
- Integration vendor · InstallMount and connect devices to the design
- AV and IT delivery engineer · InstallReview the vendor's records
- Project manager · InstallWeekly site walk
- AV and IT delivery engineer · ConfigureConfigure each device in its setup order, then set and verify its settings
- AV and IT delivery engineer · CommissionRun the verification for each space
- On-site technician · CommissionTest calls and room booking
- AV and IT delivery engineer · CommissionSnag list with the vendor
- Integration vendor · CommissionVendor fixes snags on their work within five working days
Hand over: what happened
Not reached yet. Planned to end 29 Oct (the playbook allows 1 to 2 weeks).
Tasks in this phase
Handover pack to the service deskRuth Kelly · To doThe gate, signed off by Head of AV and IT
- Service desk ready
- Snags closed or owned
What the playbook says: 4 steps
- Project managerHandover pack to the service desk: spaces, devices, known errors
- AV and IT delivery engineerWalk-through for on-site staff
- Project managerRecord vendor warranty and support contacts
- Integration vendorAs-built drawings and a photo of every wall and rack from the vendor
Closed: what happened
Not reached yet. Planned to end 6 Nov (the playbook allows - weeks).
Tasks in this phase
None recorded.
The gate, signed off by Programme manager
- Lessons captured
What the playbook says: 1 step
- Programme managerProject review and lessons into this playbook
Spaces
People and time
TVTomás VargaProgramme manager34 of 40 h · Holds the budget and the move-in date with the landlord and facilities
RKRuth KellyProject manager141 of 160 h · Runs the programme of works, the vendor and the handover
ABAnna ByrneLead engineer104 of 120 h · Designs every room, reviews the vendor's records, signs off commissioning
MBMarco BianchiNetwork engineer58 of 60 h · Builds the comms room, switches, VLANs and address plan
NWNora WalshEngineer6 of 16 h · Docks and tests the flex desks
SOSam OkaforVendor installer166 of 180 h · Installs to the design and records serials and MACs
SRSofia ReyesService owner (sign-off)8 of 10 h · Signs off the AV design against the house standard
DMDeclan MooreService owner (sign-off)9 of 10 h · Signs off the network design and the ISP circuit
Budget
US$410,000approved
- Spent
- US$265,000
- Ordered, not yet paid
- US$92,000
- Still an estimate
- US$30,000
- Left if all goes to plan
- US$23,000
To do6
Doing2
Waiting on1
Survey the floor and confirm space typesPlan27 Mar
Commission Heron and fix the framing snagDeploy · 2.02 HeronDue 21 Oct
Configure Wren's devices in their setup orderDeploy · 2.03 WrenDue 22 Oct
Commission WrenDeploy · 2.03 WrenDue 23 Oct
Printer on the network and in the print queueDeploy · 2.06 Copy and printDue 23 Oct
Provision the flex desk docks and monitors in the asset registerDeploy · 2.07 Flex desks ADue 26 Oct
Commission Focus 2.04 and Focus 2.05DeployDue 28 Oct
Flex desks docked and testedDeploy · 2.07 Flex desks ADue 30 Oct
Commission the flex desksDeploy · 2.07 Flex desks ADue 2 Nov
Power and data at the display wallsDeploy21 Aug
Build the comms room and bring switch ports liveDeploy4 Sept
Record serials and MACs for every positionDeploy25 Sept
Handover pack to the service deskHand overDue 6 Nov
Archived tasks 0
Assign to
Risks (might happen), issues (have happened), decisions and dependencies, in one place. Open first: 3 open.
IssueHeron camera framing too tight for the far seatsSeen on the first test call; the echo incident on the same room is resolved. Fix the framing before Heron passes.T-1404 Commission Heron and fix the framing snagINC0041150 Remote people hear an echo from Heron2.02 HeronABAnna Byrneby 21 OctOpen
RiskStudio X52 units shipped on firmware still in the LabSix of eight units arrived on 4.7.0; the standard is 4.6.2. Downgrade or wait for the Lab result before provisioning.T-1410 Configure Wren's devices in their setup orderSRSofia Reyesby 23 OctWatching
DependencyCertificate from IT security for the printerThe print queue needs a certificate before the printer can join the network.T-1406 Printer on the network and in the print queue2.06 Copy and printABAnna Byrneby 23 OctWaiting
DecisionNorthlight AV installs every room; we sign off commissioningOne vendor for the whole floor, with our engineer reviewing records and signing each room off.TVTomás Vargadecided 3 AprDecided
IssueInternet circuit took 11 weeks against 8 plannedInstall started a week late. The playbook now orders the circuit at plan, not design.DMDeclan Mooreresolved 11 SeptResolved
DependencyPower and data at every display wall from facilitiesDone before the vendor started; no wall was waiting on an outlet.T-1403 Power and data at the display wallsRKRuth Kellymet 21 AugMet
A change to what the project delivers. Anyone on the project can propose one; the approver decides, and the log keeps who and when. 1 request waiting.
Agents only propose; a person accepts a proposal as a task before anything changes. What the agents do